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College of Engineering
Manufacturing Engineering

Student Employee Purchasing

Department Card Use Authorization

In order to use department purchasing cards, you must first seek authorization. To do so, please request access from your supervisor, who will then notify the CTB Office staff if you are approved.

  • Note: Unless specified otherwise, authorizations for TAs expire at the end of each semester; club presidencies' authorizations expire at the end of April; RAs' and Grad students' authorizations expire at the end of August.

Purchasing Procedures

When your supervisor has approved a purchase, you may check out a department card from the CTB Office (room 265). If the purchase will be made on campus, you will use a BYU Campus Card. Otherwise, you will use a department credit card. Please be prepared to provide all of the following information before checking out the card:

  • Which supervisor approved the purchase
  • Where you will be buying from
  • The purpose of the purchase (i.e. which class, research project, or event the items are for)

When returning the card, be sure to bring back an itemized receipt and write all of the above information on it. The card needs to be checked in by 5:00 PM the day of the purchase and is not to be handed off for someone else to check in. If you need to check out a card overnight, arrange beforehand for a faculty member to keep it with them.

Online Purchasing

While you may check out a physical card to make a purchase online, it is preferred that you send a request for online purchases to our office staff. To do so, please email your purchase request to ctbfin@byu.edu after it has been approved by your supervisor. You will receive a confirmation email once the order has been placed.

Food Purchases

When purchasing food for an event, please be prepared to provide the total number of attendees. You will also need to include the names of the people who attended if there are fewer than 13 attendees.